Vendor Inspection Services

Quality Vendor Inspection Services

This is referring to all activities that are done by a third party inspector regarding the quality part of work. The other tasks can be vendor quantity inspection, vendor packing inspection, vendor marking inspection and vendor loading inspection.

The third party inspector is normally assigned by the purchaser, and the scope of work also determined by the purchaser. The purchaser identifies which third party inspector in which inspection stage must attend to the vendor shop for witnessing a test or inspection.

These inspection points and other points, which only need to be reviewed are summarized in the vendor inspection and test plan article.

The core values of complete independence, transparency and integrity guide us in our mission to deliver world-class services at a consistent high quality level to customers around the world. Our Teams of Engineers ensure that the quality and performance of products or installations meet applicable requirements, whether they are regulatory, voluntary or client specific. We help to improve the integrity, quality and efficiency of equipment, assure safe and health working conditions for employees.

Vendor Inspection Release Note

When the third party inspector has attended to the all identified inspections and tests and the results are satisfactory and all required quality control documents have been reviewed and endorsed, then the third party inspection agency would issue the vendor an inspection release note.

The release note form contains the equipment identification in detail, such as the proforma invoice number, purchase order number, packing list number, contract number, letter of credit number, etc. and states which specified equipment is released for shipment.

Then vendor can arrange with its shipping company for shipment of the equipment. But if the loading inspection is determined in the vendor inspection and test plan, the vendor needs to notify the third party inspection agency for witnessing the loading.

Responsibilities for Vendor Inspection Services

The responsibility of the vendor inspection depends on the inspection and test plan. The responsibility of the Third Party Inspection Company is very different when the scope of inspection is Preshipment inspection or detail shop inspection.

Some purchasers try, by paying for 1 man-day inspection fee, to transfer all responsibility to the inspection agency, but this is not correct. The inspection is not eliminating the vendor responsibility to deliver equipment based on what was specified in the purchase order.

So if you have received non-conforming equipment to your site and the equipment was already inspected and you have the inspection certificate in your hand, before any judgment, check the scope, which you already specified for your third party inspection agency.

Then check and see if that non-conformity could have been identified with that scope of work? If yes, you may discuss this with your inspection agency and resolve the problem.

Vendor Site Work

When the equipment is manufactured in the vendor shop, it then would be transported to the construction field. Some equipment would easily be installed in the site by construction site experts. Some examples are pressure vessels or heat exchangers because for this equipment there is no need for the vendor to attend to the site and supervise installation.

But we have lots of equipment for which the installation is a sophisticated process and needs to be installed using a specific procedure and it is necessary that the vendor supervisor attend to the site. An example of this is water tube boilers, gas turbines,etc.

There are lots of quality control documents that need to be processed, which is normally called a vendor site inspection document or vendor site quality control document.

Vendor Surveillance Inspection

This is different terminology, which is used for shop inspection or vendor inspection.